Newtown Youth and Family Services
Minutes of Board of Directors Meeting
March 26, 2012 – 6:30 PM
17 Church Hill Road, Newtown CT
Members Present: Maureen Birden, Leonard Penna (Newtown PD), Tom Murtha, Steve Meeker, Karen White, Leslie Polseno, Rosalie Newman, Layne Lescault, Rick Child, Elise Trock, Jesse Rosenschein
Members Not Present: Sheilah Krasnickas, Diane Savinelli, Don Ramsey, David Moseman, Jim Solomon, Ashley Mele, Paul Mangiafico,
Staff Present: Candice Foster, Executive Director
1. Call to Order
The meeting was called to order at 6:30 PM by Tom Murtha.
a) Roll Call- The roll of the Board of Directors was taken by signing in and a quorum was established.
b) Approval of February Minutes - Motion made by Steve Meeker to approve minutes as written. The motion was seconded by Elise Trock and passed unanimously.
2. Chairman’s Report
a) The April 13 move to 15 Berkshire Road is on track.
b) Financially we are doing well with in excess of $100,000 in the bank.
c) We now anticipate that we will not be able to sublet the Church Hill Road premises. There was another problem with water in the basement (we no longer have anything there) and the landlord plans to sell the property.
3. Executive Director’s Report
a) We are working with DCF to obtain approval of the new location for the April 16 opening and have already been advised by DPH that we will receive a letter from them approving the move prior to April 16.
b) The Parent Education Program, which we offer as part of a consortium, has been put out to bid as mandated by the state every 5 years. If our bid is successful, we hope to make some adjustments to the fees so that they will more adequately cover costs.
c) Road Race letters are now being prepared. Newtown Prevention Council may sponsor the Kids Race as they did a couple of years ago, including the Kids tee shirts.
d) Carolyn’s Gift has will be receiving a donation of 10,000 shares of Exxon stock and we are in discussions as to the best way to administer it.
4. Finance and Treasurer’s Report (Given by Candice Foster)
a) Line of credit balance remains zero.
b) As of March 26, we have $105,000 in the bank.
c) We have 2 new employees – a medical biller (15 hours weekly) and a medical receptionist (1-8 Monday thru Thursday, 1-5 Friday).
d) The state has modified their database which will result in some additional inputting. Both the medical biller and the medical receptionists will be involved in this.
5. Personnel Committee (Given by Candice Foster)
a) Candice Foster is to come up with a plan for proposed pay increases, which will be given to Tom Murtha as part of the budget process.
b) Jill Pluto is in the process of updating our intake procedures handbook. Copies of the current forms were available for board members to review and Candice explained the entire intake and subsequent review processes we employ.
6. Fundraising Committee (Given by Candice Foster)
A meeting will be held at 8:00 AM on April 30 to discuss the 2012 Holiday Festival. Attendees will be Candice Foster, Kaitlyn Johnson, Jesse Rosenschein and Layne Lescault.
7. Nominating Committee
Steve Meeker asked the board to talk to their friends about a position on the board. We have 2 members retiring in June and will need to replace them,
8. Old Business
None
9. New Business
None
10. Adjournment
A motion was made Rosalie Newman, seconded by Elise Trock, to adjourn the meeting at 7:04 PM. The motion passed unanimously.
The next meeting will be held at Newtown Youth and Family Services, 15 Berkshire Road, on April 23, 2012 at 6:30 PM/
Respectfully submitted by,
Layne Lescault, Secretary
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